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OSMAA PRESIDENT




OSMAA  PRESIDENT
TIMELINE  JOB  DESCRIPTION
2009– 2010

“All officers shall conform to the Bylaws and Rules of Procedure and parliamentary authority of the OSMA Alliance, and such other rules as the House of Delegates or Board of Directors shall adopt”

The President shall:

Be the presiding officer of the Board of Directors, Executive Committee, the convention and conferences.

Appoint the chairmen and members of all standing committees, except where these Bylaws provide otherwise.

Appoint special committees as are deemed necessary provided that no special committee be appointed to assume the duties of any standing committee as outlined in the Bylaws.

Appoint a historian, parliamentarian and Sooner Heartbeat editor.

Be an ex-officio member of all committees, except the Nominating Committee.

Appoint the delegates and alternates to the state convention from the members-at-large not already serving on the Board.

Call an annual meeting of the Health Education Foundation at the time of the annual convention as specified in the bylaws.

Serve as presidential delegate to the national convention

Upon the completion of the term as president automatically serve as chairman of the Planning and Development Committee and oversee the review of the Rules of Procedure. Serve on the nominating committee and preside over the memorial service at the next state convention.

 

April 24, 2009
Conduct the OSMAA Post Convention Board Meeting.  Have Board sign-up for AMAA
Listserve.

Attend the 2009 OSMAA Health Education Foundation Annual Meeting.

Attend 2009 Gala and Inaugural.  Give prepared speech.

Become signatory on bank account.

Maintain a complete expense report for the duration of your year to justify your expenses spent on the behalf of the OSMA Alliance. You may be reimbursed to help cover the expenses as determined/budgeted by the OSMAA Board.  Reimbursement is usually paid once following the Winter Board meeting and then again after the Annual meeting following receipt and review of your expense report by the Board.  This is a volunteer office and your time cannot be reimbursed. You may be reimbursed up to the budgeted amount.

 

May 1, 2009
Make plans to attend the AMAA Annual Meeting in Chicago at the Downtown Chicago Marriott.  Submit List of Delegates and fill out paper work for AMAA.  Plan schedule and distribute to delegates.  Make reservations.

Provide a written report to OSMA Board Meeting.  Attend meeting. Submit report to
OSMA Staff, Donna Bartlett, bartlett@okmed.org.  

Plan the OSMAA Summer Retreat.  OSMAA Staff to assist, Nancy Bennett,
Bennett@okmed.org.

Write President’s Letter for Sooner Heartbeat Magazine.  Submit to Editor, Debbie Sutor, rsutor@cox.net  

Obtain a list of Councils from OSMA and appoint OSMAA Representatives to these Councils.

Write a letter to the OSMA Board Spouse’s asking them to join the OSMAA.

June 13-15, 2009 – AMAA Annual Convention – Chicago – Drake Hotel
Attend Convention as Head of Oklahoma Delegation.

Review budget with Treasurer, Anne Edmonds, baedmonds@msn.com  

June 1, 2009
Send notices for OSMAA Summer Retreat.  OSMAA Staff to assist, Nancy Bennett, Bennett@okmed.org.   

Plan County visits with dates.

August 1, 2009
Assist Membership Chair with duties.
Provide a written article for OSMA Journal.  OSMAA Staff to assist, Nancy Bennett,
Bennett@okmed.org.

Turn in list of attendees for LDC I to AMAA.  Review OSMAA display.

Write to SMAA and AMAA offices to invite an officer for OSMAA State Convention 2010.

Write President’s Letter for Sooner Heartbeat Magazine.  Submit to Editor, Debbie Sutor, rsutor@cox.net

Provide a written report including a complete expense report for the OSMAA Fall Board Meeting.  Submit to Secretary, Kathy Bookman, paris02@hotmail.com

September (14), 2009- meeting date
Conduct OSMAA Fall Board Meeting.

Confirm dates to visit counties.  Notify Pres. Elect & Nominating Chair of dates and times. Debbie Sutor, rsutor@cox.net and Linda Leemaster, leemasterlinda@sbcglobal.net   

Begin planning 2010 State Convention with OSMA Staff and Convention Chair.

October 1, 2009
Provide an article for the OSMA Journal of Medicine.  Submit to OSMA Staff, Nancy Bennett, bennett@okmed.org.

October 3-6, 2009 – Leadership Development Convention – Chicago
Attend LDC I as Head of Oklahoma attendees.  Make reservations and schedules.
Assist in training county presidents and others in attendance. Submit reimbursement
for travel to Treasurer, Anne Edmonds, baedmonds@msn.com

Submit written report to OSMA Board for November meeting. OSMA Staff, Donna Bartlett, bartlett@okmed.org.              

Send all other invitations for OSMAA State Convention.  OSMAA Staff to assist,
Nancy Bennett, bennett@okmed.org.

October (  ), 2009
Attend Finance, Nominating, By-laws and Planning/Development meetings.

Attend OSMA Board Meeting.

November 1, 2009
Write President Letter article for Sooner Heartbeat Magazine.  Submit to Editor, Debbie Sutor, rsutor@cox.net  

December 31, 2009
Provide written report including a complete expense report for OSMAA Winter Board Meeting. Submit to Secretary, Kathy Bookman, paris02@hotmail.com  

Plan Pre-convention Planning Meeting

January (12), 2010-meeting date
Oversee OSMAA Winter Board Meeting.

Submit a written report for OSMA Board Meeting. OSMA Staff, Donna Bartlett, bartlett@okmed.org.

 

February (7 ), 2010
Attend OSMA Board Meeting.

Submit reimbursement request for travel to Treasurer.

Attend and assist with “Medicine Day at the Capitol” – OKC

March 1, 2010
Meet with OSMA Staff and Convention Chairman.

Write an Annual Report including a complete expense report for the State Convention Notebook.  Submit to Nancy Bennett, OSMAA Staff,  bennett@okmed.org.

Send out notices for Pre-convention Planning Meeting to President-Elect, AMA Foundation chair, Doctors’ Day chair, Historian, Secretary and Treasurer.

Update changes in the Timeline Job Description for the next officer.  Submit to Debbie Sutor, rsutor@cox.net  

Write President’s Letter for Sooner Heartbeat Magazine.  Submit to OSMAA Staff,
Nancy Bennett, bennett@okmed.org

March 8, 2010
Attend and conduct Pre-convention Planning Meeting.

April 1, 2010
Prepare speeches and business agendas for State Convention.

Review all material for convention.  OSMAA Staff, Nancy Bennett, Bennett@okmed.org.  

April (15--17), 2010
Attend OSMAA Annual State Convention.

Conduct all business for OSMAA during the Convention. 

Conduct HEF Meeting.

Complete notebook for next President and give to officer.

Last update:  07-16-06; 03-06-07; 09-10-07; 03-16-08; 4-16-09; 7-17-09