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OSMAA RECORDING SECRETARY




OSMAA  RECORDING  SECRETARY
TIMELINE  JOB  DESCRIPTION
2009 - 2010

“All officers shall conform to the Bylaws and Rules of Procedure and parliamentary authority of the OSMA Alliance, and such other rules as the House of Delegates or Board of Directors shall adopt”

The recording secretary shall:

Keep the minutes of the proceedings of the convention, the Board of Directors and the Executive Committee.

Present completed minutes to president for distribution prior to each board meeting.

June 1, 2009
Receive past records for the previous years OSMAA Minutes.

July 2009
Attend OSMAA Summer Board Retreat

August 31 – September (4), 2009 – meeting date
Receive and accumulate reports for OSMAA Fall Board Meeting.  Compile officer reports with meeting Agenda and distribute ten working days prior to meeting.
Work with OSMAA Staff, Nancy Bennett, Bennett@okmed.org.      

September 14, 2009
Attend meeting and record Minutes of meeting.

September 30, 2009
Distribute Minutes of OSMAA Fall Board Meeting.  Work with OSMA Staff,
Nancy Bennett, Bennett@okmed.org.  

December 1, 2009
Receive and note Minutes from Finance Committee Meeting and Nominating Committee
meeting. Contact the President.  

December 15, 2009 – January 2, 2010
Receive and accumulate reports for Winter OSMAA Board Meeting.  Compile officer reports with meeting Agenda and distribute ten working days prior to meeting.
Work with OSMAA Staff, Nancy Bennett, Bennett@okmed.org.  

January12, 2010 –
Attend OSMAA Winter Board meeting and record Minutes of meeting.

January 12, 2010
Distribute Minutes of Winter OSMAA Board Meeting.  Work with OSMAA Staff,
Nancy Bennett, Bennett@okmed.org.  

March 8, 2010 Pre-Convention Planning Meeting
Attend and record Minutes of meeting

March 8, 2010
Distribute Minutes of Winter OSMAA Board Meeting.  Work with OSMAA Staff,
Nancy Bennett, Bennett@okmed.org.

Update changes in the Timeline Job Description for the next officer.  Submit to Debbie Sutor, rsutor@cox.net and OSMA Staff as needed to make changes for
Officers Handbook 2010.  Nancy Bennett, Bennett@okmed.org.  

Record and confirm information for delegate registration of Annual State Convention with Membership Chair and Treasurer.  Contact the President.  

April 15—17, 2010
Attend OSMAA Annual State Convention. Record Minutes of Convention meetings and oversee distribution of State Convention Notebook with OSMAA Staff.

May 15, 2010
Distribute Minutes from Annual State Convention.  Contact OSMA Staff,
Nancy Bennett, Bennett@okmed.org.  

Last update:  07-16-06; 03-04-07; 08-20-07; 03-16-08; 4-16-09; 7-17-09